Job Description

A storied Trust & Estate Law Firm in Southern Connecticut is seeking a Full-Time Accounts Payable Administrator.

Responsibilities:

• Process vendor invoices, reimbursements, client disbursements and credit card transactions in Aderant (Firm

account system) with General Ledger coding and transaction description

• Review vendor payments for net terms and accuracy; collaborate with requestors on rush payments

• Process credit card statements in Aderant; collaborate with cardholders on coding adjustments

• Process Positive Pay, send Account Reconciliation (ARP) to Firm’s financial institution and confirm receipt prior

written check distribution

• Manage voided check process (includes, stop payment notification)

• Monitor and manage Aderant for outstanding checks

• Maintain detailed Accounts Payable records (for future reference or audit)

• Monthly reconciliation of Accounts Payable subledger to General Ledger

• Maintain up-to-date vendor information for Aderant, documentation and historical records

(i.e., W-9, banking instructions and wire instructions)

• Establish and maintain relationships with vendors, Office Administrators and key stakeholders; respond to

inquiries and resolve discrepancies and/or issues in a timely manner

• Prepare Accounts Payable reports (i.e., monthly aging, open invoices, outstanding checks, payment listing

and history)

• Serve as Aderant subject matter expert for Accounts Payable; including, but not limited to, troubleshoot and

resolve issues, stay current on new features and capabilities, develop training materials, provide guidance to

key stakeholders and new users and an active participant during implementation and/or upgrades

• Identify Accounts Payable inefficiencies, recommend and implement improvements for compliance, to

increase efficiency and accuracy

• Knowledge of Finances Chart of Accounts (for invoice coding)

• Annual coordination of Form 1099 process

• Collaborate with team members and support cross-functional responsibilities when needed

Qualifications:

• Bachelor degree in Accounting, preferred

• Minimum three (3) years related experience

• Extensive experience with Enterprise Resource Planning (ERP) systems, within Accounts

Payable function:

• Proficiency in Aderant, Excel, Microsoft Office and Outlook

• Excellent communication skills, both verbal and written

• Exceptional organization skills and attention to detail

• Able to prioritize, multitask and manage time effectively

Dependent upon experience:

• Competitive benefits package

• Accounts Payable Administrator is a non-exempt role and eligible for overtime

• Paid Time Off (PTO) of twenty-five (25) days per calendar year

• Thirty-five (35) hour work week

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