Accounts Payable Coordinator Job at Robert Half, Winter Park, FL

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  • Robert Half
  • Winter Park, FL

Job Description

The Accounts Payable Specialist is responsible for managing full-cycle accounts payable for multiple locations and legal entities. This role ensures accurate invoice processing, timely vendor payments, 1099 compliance, and month-end close support while maintaining strong internal controls and adherence to accounting policies. The ideal candidate has hands-on multi-entity experience, strong ERP system knowledge, and the ability to manage high-volume AP operations in a fast-paced environment.

Key Responsibilities

  • Manage full-cycle accounts payable for multiple locations and entities, from invoice receipt through payment and reconciliation
  • Enter, review, and verify invoices for accuracy, proper coding, and approval, ensuring alignment with the chart of accounts
  • Process vendor payments via ACH, credit card, and check runs , ensuring timely and accurate disbursements
  • Maintain vendor records, including setup, changes, and ongoing compliance documentation
  • Prepare, review, and process 1099 reporting , including year-end reconciliation and filing support
  • Reconcile AP subledgers to the general ledger and assist with month-end and year-end close activities
  • Research and resolve invoice discrepancies, vendor inquiries, and payment issues promptly and professionally
  • Support internal controls and maintain accurate audit trails across all AP transactions
  • Collaborate with accounting, operations, and finance teams across multiple locations to ensure AP accuracy and efficiency
  • Assist with process improvements, system enhancements, and ERP optimization related to accounts payable

Qualifications

  • 3+ years of experience in full-cycle accounts payable , preferably supporting multiple locations and legal entities
  • Demonstrated experience processing ACH, credit card, and check payments
  • Strong understanding of chart of accounts and general ledger impact
  • Hands-on experience with ERP systems
  • Experience with 1099 processing and compliance
  • Solid knowledge of accounting principles and AP best practices
  • High level of accuracy, organization, and attention to detail
  • Ability to manage deadlines and handle competing priorities in a high-volume environment

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