Job Description

Job Title: Administrative Assistant

Location: Welch, MN (Onsite)

Company: ASAP (hiring on behalf of our client)

Duration: 12-month contract with likelihood of extension

Position Overview:

ASAP is seeking a detail-oriented Administrative Assistant to support operations at a large energy facility in Welch, MN. This role provides administrative support to Mechanical, Electrical, and IMC shop teams and plays a key part in ensuring daily operations run efficiently.

The position focuses heavily on documentation management, reporting, scheduling, and supporting supervisors with administrative tasks in a structured, fast-paced operational environment.

Key Responsibilities:

• Provide administrative support to supervisors and operational teams
• Prepare, print, organize, and manage work packages and operational documentation
• Run and distribute operational reports and team reminders
• Track and maintain work orders, revisions, and documentation
• Monitor and update department schedules, including absences and work activities
• Maintain organized filing systems for procedures, work orders, and compliance documentation
• Scan and upload completed documentation into internal systems
• Assist with expense reports and department tracking spreadsheets
• Support preparation for maintenance activities and outage work
• Assist with procedure markups, documentation updates, and administrative requests

Required Qualifications:

• 1–2 years of administrative experience
• Strong organizational and multitasking skills
• Ability to work independently and prioritize tasks
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)

Preferred Qualifications:

• Experience in an industrial, manufacturing, energy, or operational environment
• Experience supporting supervisors or operations teams
• Familiarity with SAP, Workday, UKG, or similar systems
• Experience with Concur or expense reporting tools
• Experience with operational reporting systems or work order tracking
• Exposure to nuclear or regulated environments is a plus

Work Environment & Schedule:

• Primarily onsite in Welch, MN
• This is a primarily onsite role in Welch, MN , with limited flexibility for occasional remote work based on team needs. Candidates should be comfortable working onsite in a structured operational environment.
• Schedule options may include:
• 4/10 schedule: 6:00 AM – 4:00 PM (4 days/week)
• 5/8 schedule: 7:30 AM – 3:30 PM (5 days/week)
• Consistent schedule expected once established

Additional Information:

• Candidates must be able to work in a structured, compliance-driven environment
• Relocation candidates may be considered if willing to relocate at their own expense

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