Job Description

We're looking for an Asset Manager to take full ownership of how we track, procure, allocate, and retire technology assets across a growing, technology-driven specialty pharmacy. The Asset Manager sits at the intersection of IT, Finance, HR, and Security. This hands-on role requires someone capable of building a structured system, not just working inside an existing process.

Position Details

• Location: Dallas, Texas
• Hybrid: 4 days onsite, 1 day remote
• Competitive compensation and benefits
• Must be authorized to work in the U.S. without visa sponsorship
• W2 engagement only; no corp-to-corp
• This role involves hands-on coordination of physical IT equipment, shipping logistics, and inventory management

What You'll Do

• Own the full asset lifecycle (procurement, allocation, tracking, through decommissioning) for all inventory: hardware, software licenses, and security devices (laptops, workstations, monitors, docking stations, keyboards, mice, headsets, badges, security keys, USB drives, and conference room and facility equipment)
• Maintain accurate asset records in Asset Panda across all office locations and remote employees
• Process purchase orders for hardware and software, coordinating with Finance on approvals and compliance with internal approval thresholds
• Coordinate asset distribution and returns for new hires, internal transfers, and employee off-boarding — including shipping logistics, return kits, and documentation of missing assets reported 
• Generate monthly asset reconciliation and loss reports; document asset shrinkage and ensure appropriate financial write-offs when needed
• Support internal audits with accurate, organized records and documentation
• Build and continuously improve asset management SOPs, governance processes, and reconciliation dashboards
• Monitor inventory levels, forecast equipment needs, and ensure help desk teams are keeping asset records current
• Partner cross-functionally with IT Service Desk, Finance, HR, and Security/Facilities teams

Required Qualifications

• 3–7 years of experience in IT Asset Management, IT Operations, or Inventory Management
• Hands-on experience managing hardware, software, and technology asset lifecycles
• Experience with an asset management platform (Asset Panda or similar)
• Ability to manage procurement processes and purchase orders within a defined approval structure
• Strong documentation habits and organizational skills — you build the system, not just use it
• Clear written communication skills for process documentation and cross-functional reporting
• Ability to influence teams and drive accountability without direct authority

Preferred Qualifications

• Experience with ServiceNow or other IT Service Management platforms
• Experience building asset reconciliation or reporting dashboards
• Background supporting internal audits or compliance initiatives
• Experience with process improvement or operational workflow development
• Exposure to M&A asset integration

How Success is Measured

• Accurate asset documentation within the asset management system
• Timely fulfillment of equipment requests
• Compliance with defined asset tracking processes
• Monthly reconciliation reporting accuracy
• Audit readiness and documentation quality

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