Job Description

Summary: Responsible for all aspects of Accounts Payable and Accounts Receivable, as well as office and administrative support.

Essential Duties and Responsibilities:

• Performs all aspects of Accounts Payable, including matching invoices, entering in QuickBooks, making check runs, and mailing payments.
• Performs all aspects of Accounts Receivable, including mailing out invoices, receiving and applying payments, making bank deposits, and sending out collection reports.
• Provides administrative support as needed, such as answering phones, greeting visitors, order entry, filing, assisting with special projects and other general office tasks.
• Maintains a high level of professionalism and accuracy.
• Effectively monitors and orders office supplies and equipment.
• Maintains fixed assets list and the chart of accounts.
• Takes all reasonable discounts on supplier invoices.
• Collects sales taxes from customers and appropriately remits them as applicable.
• Conducts periodic reconciliations of all accounts to ensure accuracy.
• Provides information to the external accountant who creates the company’s financial statements.
• Assembles information for external auditors as necessary.
• Maintains an effective and orderly accounting filing system.
• Maintains a professional working relationship and effectively communicates with all employees, managers, vendors, customers, and regulatory agencies.
• Understands and complies with company policies and procedures, regulatory and reporting requirements, and safety regulations.
• Regular attendance at work is required.
• Performs other assignments as necessary.

Qualifications:

• Associate degree or equivalent education from a two-year college or technical school, one year related experience and/or training, or equivalent combination of education and experience.

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