Job Description

The Administrative Assistant position provides administrative and departmental support within the agency.

Principle Duties and Responsibilities

• Executive Support – Assist with calendar management and scheduling, email monitoring and organizing, entering and submitting expense reports, and booking travel and dining reservations
• Schedule and facilitate carrier, client, and prospect meetings
• Coordinates logistics for meetings, including reserving room, meeting setup and catering
• Develop basic knowledge of insurance carriers & products offered
• Maintain carrier contact information
• Maintain department files ready for electronic storage
• Assist with creating and customizing PowerPoint presentations upon request
• Assist with special projects as requested; in the event of conflict with time available for special projects, request direction from Office Manager
• Maintain Office and breakroom supplies
• Provide front desk reception support including phone coverage and mail distribution
• Other duties as assigned

Knowledge, Skills and Abilities

Required:

• High School Diploma
• Ability to effectively communicate, both written and verbally, to internal and external parties
• Excellent time management, organizational and multi-tasking skills with high attention to detail
• Ability to be trusted with highly confidential and sensitive information
• Ability to work independently and in cross-functional teams
• Proficiency in Microsoft Office Products (Outlook, Word, Excel, Power Point)

Preferred:

• Previous Executive or Administrative Assistant experience

Job Tags

Similar Jobs